Standards are flexible. With computers, there are many ways to accomplish the same task. Unless a specific style is requested, many different styles are acceptable for letters, memorandums, or reports. What is most important: is the document attractively placed on the page? For example, if a letter is long but can be placed on one page by reducing the number of space lines between the date and the inside address, then use just one page. This will look better than having a single line and the closing on the second page. However, squeezing the text into 9-point font with half-inch margins would not be acceptable in most business situations.

• No omissions of essential letter parts, and includes reference initials, enclosure notations when appropriate.
• Exact vertical and horizontal centering.
• Appropriate line spacing between letter parts and paragraphs.
• No misspelled words or word sense errors.
• No word division errors.

• Omission of non-essential part(s) of a document (reference initials, enclosure notation).
• Minor error in vertical or horizontal placement (one or two lines, a quarter inch).
• Poorly placed part of document (unclear placement of date, poor spacing).
• Inserted, omitted, or transposition of words that do not change the meaning of the sentence.
• Underlined words and "all caps."

• Misspelled word.
• Failure to follow instructions.
• Inserted or omitted words that change the meaning of the sentence.
• Poor placement (obviously high or low, very narrow or wide margins).
• Word division error.
• Omission of essential parts of a document (date, inside address, title of report, appropriate title for individuals).