BELLINGHAM PUBLIC SCHOOLS

Bellingham, Washington

MINUTES OF THE SPECIAL MEETING

OF THE

BELLINGHAM SCHOOL DISTRICT

BOARD OF DIRECTORS

ON THE BID AWARD FOR THE

BELLINGHAM HIGH SCHOOL RENOVATION PROJECT

April 12, 1999

6:00 p.m. General Session

Executive Session Following

The Bellingham School Board of Directors met in special session at 7:00 p.m., April 12 1999, in the Board Room of the Administration Building. Prior to the regular meeting, the Board met in Executive Session at 6:00 p.m. Purpose of the Executive Session--negotiations/personnel matters.

Present: Directors Ken Gass, Ann Whitmyer, Elaine Lynch, President David Blair, and Superintendent Dale Kinsley, and recorder Marilyn Grams.

At 6:05 Gass moved to begin Executive Session; Whitmyer seconded. At 7:05 p.m. Lynch made the motion to move to the special session; Whitmyer seconded.

The meeting was called to order by President David Blair at 7:05 p.m.

Blair noted a modification of the agenda. He explained that a report on bid background and finances would be added as the second agenda item. Blair explained that the reason for a special Board meeting was because there was a challenge submitted by Dawson Construction regarding adherence to Bid procedures by the low bidder, Shimizu American Corporation. Both the challenger and the low bidder would have an opportunity to address the Board. A sign-up sheet was provided for those who wished to address the Board.

Dr. Kinsley reported on the Bellingham High School project, bid process, and finances. Background for the report is from the memo from Dr. Greg Cowan dated April 9, 1999.

Frank Chmelik, attorney for Dawson Construction, addressed the Board. He explained the points of protest in the bid procedures. There were no questions from the Board.

Doug Briggs, operations manager of Shimizu America, addressed the Board. He responded to each point of the Bid protest. There were no questions from the Board.

Blair added that the Board had been given sufficient documentation from Dawson Construction and Shimizu American Corporation regarding the Bid and Bid protest.

The following individual spoke to the Board:

• Ron Brown (324 Viewcrest Road, Bellingham, Washington). He explained he was a tax payer that lived in the community. He would support Dawson Construction in this project. He would like to see local people that support school levies get the local jobs.

The Board adjourned to Executive Session at 7:35 p.m. At 7:55 p.m.Gass moved to return to special session; Lynch seconded.

A motion was made by Elaine Lynch that the Bellingham School Board exercise its discretion not to waive the irregularities in Shimizu America Corporation’s bid; Whitmyer seconded.

Gass moved that the Bellingham School Board award the modernization and new construction contract including all alternates as listed to Dawson Construction Company; Lynch seconded.

The Board voted unanimously to award the construction contract to Dawson Construction Company.

The meeting was adjourned at 8:00 p.m.