Library Collection Management

Maintain -- Support Materials

Removing Items from the Follett Library Database

How do I delete individual copies?

Individual Delete lets you remove copies from your collection by scanning their barcodes one by one. Use this feature when weeding materials from your collection.

To delete a copy:

1. Go to the Catalog tab in Destiny and then Update Copies.
2. To have information about the deleted copies added to the Weeding Log, select the Track as weeded check box.
3. Place the cursor in the Delete Copy box by clicking in it.
4. Scan the copy barcode, or type in the number and click the Go! button.
5. Repeat step 4 for all the copies to be deleted.

A Most Recently Deleted list appears, showing the title, barcode number, and call number (library or district media center materials) of the last 10 copies deleted.

How do I delete a batch of copies?

Batch Delete lets you delete a group of copies using a file of barcode numbers:

1. Create and save a text file (see page two) listing the barcodes of the copies to be deleted. Alternatively, collect the barcode scans with a PHD Dolphin+ or Follett wireless handheld device, and then transfer the scan file to your workstation.
2. If you manage both your library materials and textbooks in Destiny, choose the type from the File Contains list.
3. Click Browse to locate your Scan.Log or text file.
4. To have information about the deleted copies added to the Weeding Log, select the Track as weeded check box.
5. To delete the copies, click the Update button, then Yes to the confirmation message.

When the delete process ends, Destiny produces a report that lists each copy deleted or skipped (and the reason). To view the report, open the Job Manager in the Back Office.

How do I create a file of barcode numbers?

You can create the file several ways. In fact, any method of barcode collection that results in, or can be reformatted to, the proper ASCII text format can be used.

• Use a PHD Dolphin+ to create a file of barcode scans. Then transfer the scan file to your workstation.
• Use Follett (Destiny) Remote, a small single-user application, to create the file.
• Use your circulation desk scanner to scan barcodes into a text editor such as Notepad or Simple Text. You could also type the barcode numbers into a file.

Note: Do not use Microsoft Word or WordPad. Hidden characters created by these programs can cause the upload to fail.

Creating the file with a text editor

1. Open your text editor. The file does not need any header.
2. Scan or type in the barcodes, one per line.
3. Name and save the file. Make sure to save it as a .txt file and record the name and location of the file.

Example of a barcode number file:

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