Library Collection Management

Maintain -- Support Materials

Rebinds

In the rebinding process, the covers and end papers are removed, the edges of the pages are “shaved” and washed, and new covers and end papers are applied. Rebind costs are taken from your book budget.

Consider rebinding a book if it meets Criteria #1 and several additional criteria:

Criteria:

1. It meets BPS Instructional Materials standards
2. The binding is falling apart
3. The pages are in excellent shape
4. It circulates well
5. It is difficult, impossible, or very costly to replace
6. It is an essential part of the library collection
7. It is more cost-effective to have it rebound than to purchase a new copy

A standard (not oversized) book will usually cost between $8 and $9. Generic “wallpaper-print” covers are supplied, unless the book is quite recent. Consider this in your decision to rebind.

Processing rebinds:

1. Create a patron named Bindery (YEAR)
2. Check the book out to the Bindery patron.
3. Write the barcode on the title page of the book, about ½” from the gutter. Be sure your school stamp is on the title page.
4. Save the book jacket for use on the book when it returns from the bindery, or scan, cover and create a new book jacket.
5. Hold at your school until May 15. Library Media & Technology sends books to the bindery only in June.
6. Print 2 copies of the transaction list for the Bindery patron. The list should include title, barcode, and call number of each book to be rebound. Put one copy of the list with the rebinds, save one for your files.
7. There is no minimum number of books you can send, but Library Media & Technology must have at least 50 before an order can go to the bindery.
8. Send the books and list to Library Media & Technology in the school delivery. E-mail LMT (Hubbard) to alert them the books are coming.
9. When they are returned from the Bindery, Library Media & Technology will put call numbers on the spine and a new barcode on the book. There is no charge for this service. Let Library Media & Technology know if you want barcodes and spine labels sent separately (for example, if you are putting on a new dust jacket).


10. When the books are returned to your library.
    1. Check the books against the list you printed earlier, to account for all books
    2. Check the books in, using the old barcode number, not the new one on the front of the book.
    3. If you wrote the old barcode number on the title page, put a line through it and write the new number beside it. There are occasions where it's helpful to know what the old barcode number was.
    4. Stamp your school stamp on the usual places.
    5. Update the MARC record copy to reflect the new number.
    6. Edit or enhance the MARC record before it goes back on the shelf.
       

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