BSD and WWU PARTNERSHIP – COORDINATING BOARD
MINUTES
March 19th, 2004
3:30 PM - Roeder Administration Building – Rm. 212
Attendance: Steven Dolmatz, Sheila Fox, David Carrol, Bill Lay, Lisa Conlon, Laurie Phelan, Jennifer McCleery, Dale Kinsley, Susan Zoller, Shirley Potter, Lauren McClanahan, and Adrienne Nelson
Joint Learning Project : Planning Team: Shirley, David, Lisa, Sheila, and Ade
The planning team shared a draft of the program for the April 22 nd and 23 rd Joint Learning Institute. The Board offered suggestions and gave overall approval of the content and process. The Board agreed to send out information and registration forms for the April Institute. Shirley Potter made arrangements for using the courthouse room again as well as getting parking passes. She stated that a donation of $75 was made to the courthouse on behalf of the Association in support of the partnership work. Members also discussed that if a participant couldn't attend the next Institute, then another participant could be substituted.
Next Steps:
• Sheila will let Adrienne know about the timeline/dates for the registration forms for the WWU participants. Adrienne's secretary will send Sheila the registration and follow up detail letters to make changes and distribute at WWU. Sheila will also distribute the parking passes for WWU participants.
• Planning Team will meet April 6 th to merge “statements, revise draft program content and process, and prepare materials. An additional meeting will be April 20 th to finalize the agenda.
• Planning Team will help with set up on April 21 st .
Professional Certification Program
Sheila Fox shared that she is meeting regularly with Heather Korbmacher, instructor, to plan each session. An evaluation/reflection process has been incorporated into each class session. In addition, students are beginning to turn in projects and course work. She noted that it is helpful to have exemplar projects as models for students as the Professional Certificate Program continues in its development.
Next Steps:
• Sheila and Adrienne will determine dates for the following activities Informational Meeting for Advocates and Information on Roles and Responsibilities for Principals
• The following dates have been set:
• April 5 th – Informational meeting for the Independent Schools, 4 PM at Waldorf School
• April 27 th – Information Meeting for Potential Cohort II Participants
• Adrienne and Sheila will develop a process to determine who will teach the Indicator Workshop Courses
Clearinghouse
Jennifer shared a Catalog of Placement Opportunities for elementary, secondary
and special education levels. The Board discussed how the process would work
and who should be the contact person at the secondary level. It was also decided
that at the elementary level and middle school level that the principal or assistant
principal will be the contact person. At the secondary level, the principal
will appoint a designee as the contact person. The contact's name will be noted
on the “Interest Document” and WWU faculty will receive the interest document
and then make communicate with the named contact. If either WWU or BSD partners
would like to develop a partnering opportunity in a school, they are to begin
by going through Jennifer McCleery's office. The reason is to ensure that all
partnering events are tracked and shared at the Board meetings.
Next Steps:
• Jennifer will attend the level meetings on March 24 th to share the process, timeline, catalog of opportunities to partner, and the interest document.
Mentor Academy – May 11 th – 1 – 6 PM and May 21 st - 1 – 4 PM
Adrienne shared the BSD letters of mentor application and invitations to the academy and asked how and who from WWU might participate in the Spring Academy. Sheila and Jennifer will modify the documents for use at WWU. The planning team will consist of Jennifer McCleery, Shirley Potter, Laurie Phelan, Bill Lay, David Carroll, Lisa Conlon, and Lauren McClanahan. The Planning Meetings will be May 3 rd and May 17 th at Roeder Administration Building. Members of the Board also discussed the possibility of holding another Mentor Academy in August to support the UIC staff from WWU. This academy could also be jointly facilitated using parts of the Foundations in Mentoring.
Next Steps:
• Adrienne will send electronically Sheila and Jennifer the mentor application and information materials
TOSA
Stephanie shared the job description for the Teacher on Special Assignment (TOSA). The Board offered revisions to clarify that this position would be targeted at the elementary level, that the candidate would be expected to return to teaching after two years, and the process for supervision. The hiring process will be handled jointly by the partnership. The position will be advertised through the BSD Human Resource Department.
Next Steps:
• Sheila Fox, Adrienne Nelson, and Mike Henniger will develop a timeline, application, posting description, interview team
Next Meeting: May 10 th , 3:00 – 5:00 PM in Rm.212
Future Agenda items:
Administrative Internship Description:
Stephanie will identify a WWU faculty member from Administration in Education to serve as an ex officio member. At our May meeting, the Board will hear about changes in Ed. Admin at both the District and Woodring. Ann Marie Hanel will be invited to share changes in the intern program and process.
NSF Grant: Susan Zoller expressed the need to meet with the NSCOF to discuss how BSD's Board Policy 5340 for coaching fits with the coaching expectation in the grant. She will work with Stephanie on setting up a meeting.