Account Code Format
Building and program staff primarily use expenditure and revenue codes in the General and ASB funds. If you need to use other funds or types of accounts, please contact Accounting in Central Services.
General Fund Account Codes
The General Fund ("GFL", "Fund 1") is used for most general purpose transactions to conduct the day-to-day operations of the school district.
EXPENDITURE code format: PPSS-AA-OBB2-LLL-NNNN-DDD
PPSS |
State-Defined Program (2 digits), plus sub-program (2 digits) |
AA |
State-Defined Activity (2 digits) |
OBB |
State/District-Defined Object/Sub-object (3 digits - last 2 digits are sub-object) |
2 |
User-Defined Code (optional; if used, may be 1 digit) |
LLL |
District-Defined Location (3 digits) |
NNNN |
District-Defined Responsibility (4 digits) |
DDDD |
District-Defined Grant (conditional; if used, must be 4 digits) |
REVENUE code format: PPSS-11-RRRR-LLL-NNNN-DDDD
PPSS |
State-Defined Program (2 digits), plus sub-program (2 digits) |
11 |
State-Defined Revenue Code (2 digits) |
RRRR |
User-Defined Code (optional; if used, may be 1 to 4 digits) |
LLL |
District-Defined Location (3 digits) |
NNNN |
District-Defined Responsibility Code (4 digits) |
DDDD |
District-Defined Grant Code (conditional; if used, must be 4 digits) |
ASB Fund Account Codes
The Associated Student Body, or ASB Fund ("ASB", "Fund 4") records transactions involving monies raised or donated directly for student-directed use through Student Councils or their designee. A complete manual on ASB accounting is available from the Accountant in Central Services.
EXPENDITURE code format: C111-LLL
REVENUE code format: C111-LLL
C |
State-Defined Activity/Club Code (1 digit) |
111 |
User-Defined Activity/Club Code (3 digits) |
LLL |
District-Defined Location (3 digits) |
|
